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How Onboarding ‘Buddies’ Can Revolutionize The New Hire Process

According to research from Gallup, those who have a best friend at work are 7x more likely to be engaged in their job. They also tend to be happier, healthier and more productive. With 40% of employee turnover occurring within the first 90 days of employment, helping employees find that friend could be one of the newest components of your onboarding process.

This was the premise behind Microsoft's recently piloted "buddy" program, which involved pairing 600 employees with new hires. This program differed from a mentor program in that the employees were not paired with supervisors or upper management. Instead, "buddies" were well-respected and high-performing peers with no direct supervisory role to the new hire, who could share their boots-on-the-ground experience with new employees to help acclimate them to their roles and responsibilities. Essentially, Microsoft created a peer-to-peer program to improve its workplace culture and promote new hire retention.

The results of the pilot were promising. Fifty-six percent of new hires who met with their onboarding buddy at least once in their first 90 days on the job reported that this buddy helped increase productivity in their role. That number increased to 73% for new hires and buddies who met two to three times, 86% for those who met between four and eight times during the same period, and 97% for pairs who met more than eight times.

The buddy system also resulted in improved employee satisfaction. New hires with buddies were 23% more satisfied with Microsoft’s onboarding process than those who did not have a buddy, and that percentage increased to 36% after 90 days. 

Microsoft has since implemented the buddy system company wide and is one of the largest companies to launch such a program. However, it's not a lone pioneer. New York University has detailed guidelines for its buddy program, why it is important and what the school seeks in a buddy:

  1. A buddy should be an effective communicator, capable of providing the necessary information a new hire needs to be more effective in a given role, encourage open communication, and set the new hire on a process of self-starting, self-learning and problem solving.
  2. The buddy can use his or her experience of the workplace culture to help a new hire navigate the work environment more smoothly, as well as get a head start on networking and understanding the chain of command.
  3. A buddy leads by example, is motivated and is a reliable team player who is capable of passing on those traits to a new employee and developing a high level of respect and trust.
  4. A buddy should serve as a role model who best exemplifies the workplace culture.

To identify potential buddies within your community, look for your stand-out employees. The performance dashboards in OnShift Engage give management visibility into key metrics like clocking in and out on time, not calling off for a period of time and picking up open shifts. 

It should be stressed that a buddy is not a replacement for a mentor and is not in a position to resolve issues that arise at work. A mentor is someone, typically more experienced, who is involved with the all-around development of a new hire. A buddy is also not a manager who is responsible for the new hire’s job performance, nor is in a position to resolve issues that arise at work.

What a buddy can do, however, is help navigate a new employee through a community's chain of command, advising them on who to contact for help.

This serves dual benefits. First, it frees upper management to focus on the macro aspects of managing a community and stepping in to resolve a matter when absolutely necessary. Second, a buddy system can help identify which employees are ready to take the next steps in their career arcs and become successful managers, while grooming new hires to take their places when the time arises.  

To measure the success of your buddy program post implementation, and to check in on how new hires are getting acclimated, distribute quick pulse surveys at key points during the onboarding process. Providers that use the new hire surveys in OnShift Engage have been able to gather valuable feedback about their onboarding process.

Need help refining your onboarding process for better new hire retention? Our guide can help!

Download our OnBoarding With A Purpose whitepaper

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