OnShift Announces Payroll-Based Journal (PBJ) Reporting Solution

New PBJ Software Helps Long-Term and Post-Acute Care Providers Collect, Validate and Submit Staffing Information to Meet New Reporting Requirements

January 12, 2016, CLEVELAND - OnShift, a leader in human capital management software for post-acute care and senior living, today announced its Payroll-Based Journal Reporting solution. OnShift’s PBJ solution simplifies the reporting of direct care staffing information to the Centers for Medicare and Medicaid Services (CMS), a requirement for nursing homes under the Affordable Care Act (ACA).

News Facts      

  • OnShift’s Payroll-Based Journal capabilities ensure that an organization’s processes are properly set up to collect and classify direct care hours in compliance with reporting requirements.
  • OnShift’s Payroll-Based Journal capabilities collect all required staffing information, including contractor and agency hours. The OnShift solution gathers information from different sources and systems, such as time and attendance, HRIS, and clinical, and centralizes it for simplified access and reporting.
  • Providers gain visibility into direct care staffing hours worked by job code, with potential information gaps highlighted to help ensure reporting accuracy.
  • OnShift's pre-formatted exportable reports simplify the submission process to CMS. 
  • OnShift's Payroll-Based Journal capabilities are developed in accordance with CMS requirements which mandate long-term care providers to collect and electronically report direct care hours on a quarterly basis starting July 1, 2016.
  • OnShift’s Payroll-Based Journal capabilities work with OnShift Schedule. OnShift Schedule provides easy-to-use, predictive tools to help providers schedule employees, control overtime to lower costs, and fill openings to staff properly each and every shift.

Supporting Quotes

“We have spent many months learning from long-term care providers about their challenges preparing for Payroll-Based Journal reporting. Time and again we heard about difficulties adapting to the new process, as not all information is currently collected, much of it is scattered, and it is time-consuming to manually gather the required data,” stated Mark Woodka, CEO, OnShift. “OnShift’s new Payroll-Based Journal software and services alleviate these issues and the regulatory compliance burden on our clients by providing a streamlined, centralized system to collect, validate and prepare the staffing information for electronic submission to the government.”

Supporting Research

Long-term care providers struggle to gather the required information to meet the upcoming staffing reporting mandate. In fact, new research indicates that 84% of long-term care providers claim to not be fully prepared for CMS’s new Payroll-Based Journal staff reporting requirements.[1]

Additional Resources

OnShift Web Site
Whitepaper: 5 Steps to Get Payroll-Based Journal Ready
Request a Sneak Peek of OnShift’s Payroll-Based Journal Solution

About OnShift, Inc. 

OnShift delivers cloud-based human capital management software and proactive services to solve everyday workforce challenges in healthcare. Our suite of products for hiring, scheduling and workforce analysis drives quality care, lower costs and higher performance by empowering providers to staff consistently and efficiently. Intuitive design, predictive analytics and customer success management are why thousands of post-acute care and senior living organizations rely on OnShift. For more information visit www.onshift.com.  

[1] McKnight’s Long-Term Care News and OnShift, Workforce Insights research 2016

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